Controlled Drugs Register Template (Singapore)

Controlled Drugs Register Template for Singapore Vet Clinics

Based on the Misuse of Drugs Regulations (regulations 2, 7, 14, 15 and 17, and the Fifth Schedule), in the version in force from 1 June 2026

In Singapore, veterinary surgeons are among the practitioners allowed to supply drugs listed in the Second Schedule of the Misuse of Drugs Regulations (regulation 7). That schedule includes drugs vets use every week, such as ketamine, morphine, fentanyl, methadone, pethidine and buprenorphine.

Anyone authorised to supply a Second or Fourth Schedule drug must keep a register of every quantity they obtain and every quantity they supply, including by administration (regulation 14). This template follows the form the Regulations set out in the Fifth Schedule.

This template is a practical guide, not legal advice. Check the current Regulations and your AVS licence conditions, and ask AVS or HSA if you're unsure whether a medicine is covered. Other medicines your clinic stocks may have their own rules.

The Rules for the Register

Rule	What the Regulations say
A bound book	A "register" means a bound book. Loose-leaf registers and card indexes don't count (regulation 2).
One drug per register or section	Keep a separate register, or a separate part of one, for each class of drugs. Each listed drug, with its salts and preparations, counts as its own class (regulation 14).
Drug named on every page	Write the class of drugs at the head of each page (regulation 15).
In date order	Make entries in chronological sequence (regulation 14).
Same day	Enter each receipt or supply on the day it happens, or the next day if that isn't reasonably practicable (regulation 15).
No crossing out	Never cancel, obliterate or alter an entry. Correct it only with a marginal note or footnote that gives the date of the correction (regulation 15).
In ink	Make every entry and correction in ink or another indelible form (regulation 15).
Only for this purpose	Don't use the register for anything else (regulation 15).
One per premises	Keep a separate register for each premises, and keep the register in current use at that premises (regulation 15).
Show on demand	Produce the register, your stock and related documents when asked by a person authorised in writing by the Minister (regulation 15).
Keep for 3 years	Keep each register for 3 years from its last entry, and each order or prescription for 3 years from its last delivery (regulation 17).

Part I: Drugs Received

Drug: ____________ (one drug per page or section)

Date received	Name of person or firm obtained from	Address	Amount obtained	Form in which obtained
e.g. 03/11/2026	[Supplier name]	[Supplier address]	10 vials × 10 ml	Injection, 100 mg/ml
___	___	___	___	___
___	___	___	___	___
___	___	___	___	___

Part II: Drugs Supplied or Administered

Drug: ____________ (one drug per page or section)

Date	Name of person or firm supplied	Address	Licence or authority to possess	Amount supplied	Form in which supplied	Stock balance
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___

The Fifth Schedule asks for receipts to be added to the stock balance in red ink.

Recording a Drug Used for a Patient

The Fifth Schedule's columns refer to people and firms, and the Regulations don't say how to record a drug administered to or dispensed for an animal. Ask AVS how they expect these entries to be made at your clinic, and record them consistently.

Good Practice

Count often: check the physical stock against the stock balance regularly, and look into any difference straight away.
Keep the paperwork: keep orders, invoices and prescriptions for controlled drugs for 3 years from the last delivery.
Store securely: keep controlled drugs locked away and limit who holds the keys.
One person per entry: make sure each entry shows who made it, so questions can be answered later.

Keeping a Digital Log Alongside the Register

PetChart keeps a controlled-drug log alongside your bound register: every receipt, use and disposal by batch, the running balance, and who recorded each entry, with the patient named on every use. It prints on A4 so you can check it against the register. It doesn't replace the bound register the Regulations require.

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Sources

Misuse of Drugs Regulations (Singapore Statutes Online): regulations 2, 7, 14, 15 and 17, and the Fifth Schedule (informal consolidation in force from 1 June 2026)
HSA: Controlled drugs and psychotropic substances
AVS: Licence to operate a veterinary centre

Controlled Drugs Register Template for Singapore Vet Clinics

Controlled Drugs Register Template for Singapore Vet Clinics

The Rules for the Register

Part I: Drugs Received

Part II: Drugs Supplied or Administered

Recording a Drug Used for a Patient

Good Practice

Keeping a Digital Log Alongside the Register

Sources

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Date	Name of person or firm supplied	Address	Licence or authority to possess	Amount supplied	Form in which supplied	Stock balance
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___

Date	Name of person or firm supplied	Address	Licence or authority to possess	Amount supplied	Form in which supplied	Stock balance
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___

Date	Name of person or firm supplied	Address	Licence or authority to possess	Amount supplied	Form in which supplied	Stock balance
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___
___	___	___	___	___	___	___