Feature: Veterinary Inventory Management
Stock That Comes Off the Shelf When You Invoice
Batches with expiry dates, reorder flags, counts and write-offs, and a controlled-drug log, all linked to your invoices.
Get StartedWhy It Matters
Medicines that expire on the shelf, stock that runs out unnoticed, and controlled drugs that don't reconcile are everyday problems in a clinic. Linking stock to invoices means every item sold comes off automatically, so the numbers stay close to what's on the shelf.
Problems It Solves
Expired Stock Thrown Away
Without expiry dates on each batch, older stock gets missed. PetChart issues the earliest expiry first and flags items that are expiring.
Running Out Unnoticed
Stock levels kept in someone's head run out at the wrong moment. Items are flagged Low at the reorder level you set.
Stock That Doesn't Match the Shelf
Manual deductions get forgotten. Issuing an invoice takes the items off automatically, and voiding it puts them back.
Controlled Drugs That Don't Reconcile
Paper logs are hard to check. PetChart's log shows every receipt, use and disposal with the running balance.
Capabilities
Batches & Expiry
Receive each delivery as a batch with its expiry date. Items are flagged Expiring or Expired.
Reorder Levels
Set a reorder level for each item and see it flagged Low when it gets there.
Counts & Write-offs
Admins record stock counts and write off expired or damaged stock with a reason.
Controlled-Drug Log
Each use names the patient, and the register prints on A4 to sit alongside your bound register.
Workflow Integration
Linked to Invoices
Price list items linked to stock come off the shelf when an invoice is issued, earliest expiry first.
A Permanent Ledger
Every movement is kept. Entries aren't edited or deleted; corrections are new entries.
Sales by Item
A report of what you sold, to see what moves.
Traditional vs Modern Software
How linked stock compares with a spreadsheet or paper count:
Stock deducted by hand, or not at all
Stock taken off when the invoice is issued
Expiry dates checked when someone remembers
Batches flagged as they near expiry
Running out discovered at the shelf
Items flagged Low at your reorder level
Controlled-drug balances worked out by hand
A running balance on every register entry
Veterinary Inventory Management in PetChart
PetChart keeps stock in the same system as your prescriptions and invoices. Each delivery is a batch with an expiry date, items are flagged as they run low or near expiry, and the controlled-drug log keeps a running balance with the patient on every use. PetChart doesn't scan barcodes or share stock across several clinics yet.
- Stock taken off when you invoice, earliest expiry first
- Batches with expiry dates
- Low, Expiring and Expired flags
- Counts and write-offs with reasons
- A controlled-drug log and printable register
- A permanent ledger of every movement
Frequently Asked Questions
Sources & References
Key claims on this page are grounded in the following primary sources, regulators, or professional standards.
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See Veterinary Inventory Management in PetChart
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